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For all inquiries relating to event registrations, please contact

Information about how you can stage your History Week event online in 2021

The History Council of New South Wales (HCNSW) is proud to provide our members with the following information to assist you with your Event Production for History Week 2021.

Firstly, it is not essential that you create an online event.  If you are happy to create an event in a physical environment, following Government Health advice, please do so.

For those that do want to explore the ways in which events can be staged online, we have recorded an online information session that covers: differences in event production this year; opportunities posed for events in the cultural industries during the COVID-19 pandemic; examples of what can be done, including Zoom or similar online platforms; how you can do things differently; what we can do to support you to participate in History week; how we will promote your event.

Documents from our information session can be accessed via the links below (please also see our FAQ section below).

  1. Zoom – General information and Webinar Protocols – a Zoom Production Guidance Sheet prepared by HCNSW Staff
  2. Event types for History Week [Online] 2021
  3. Definitions – Live Streaming, Recording, Platforms
  4. Sample – Event Rundown
  5. Sample – Participant Agreement for Event

If you are a member or a member organisation and would like further information or request our assistance, please contact us.

For further information about History Week (past and present), please visit our History Week 2021 page.

Frequently Asked Questions

I have sent you a link to my event when I registered, will people still be able to register in the normal manner?

If the registration link you have sent us is to an online platform (eg Zoom) or a booking site (eg Eventbrite), then the answer is “yes”.  We simply copy the link you have sent us into our Event Calendar, and you handle all of the bookings as usual

How will my events be promoted by the HCNSW this year?

This year, due to the different nature of event production, we will not be creating a PDF program, but we WILL be:

  • placing all events into our new online, interactive events calendar which is accessible via our Home Page as well as the History Week 2021 page
  • The Events Calendar will also be linked to our Facebook, Instagram and Twitter accounts, with automatic and manual postings being made about upcoming events to attract audiences to them
  • Our Newsletter will also be published at least fortnightly, containing promotional materials about our events
What sort of graphic artwork can I access this year to promote my event?
  • We have created several types of History Week digital resources for you to use, and you will find them on the History Week 2021 page
  • In addition, we are creating a History Week virtual background for you to use as a Zoom background, if you so wish (please check the Zoom Protocols document on this page for further information about using a Virtual Background).  That artwork will be available shortly, so please come back to check the site.
Can we submit videos, podcasts or other digital recordings of events produced prior to History Week?
  • We are happy for you to submit videos, podcast or other digital recordings of events produced prior to History Week (“prerecorded products”)
  • There is a limit of 3 prerecorded products per organisation
  • The time frame for these prerecorded products is that the must have been published after 1 January 2021, not prior to that time (they may have been recorded prior to that time, but not published)
How will my online event be seen by the audience?
  1. If you are using an online platform (eg Zoom/Skype) for your event, then you need to organise the registration via that platform yourself, then record it yourself
  2. The audience that registers for your event via your registration  link will see it “Live” on the day


  1. Create a video of your event (via Zoom, in the case of a meeting; via iPhone in the case of an exhibition)
  2. Export that video to an MP4 format (by saving it on your PC) and upload it to your own website – then send us the link, OR
  3. Send us the MP4 recording and we will upload it to our site.  This may take several days, so leave time for our staff to do this.
How will I deliver a copy of my product to the History Council?
  • Just before History Week, the HCNSW will send you a Dropbox link that you can use to upload your product to our files
  • Please make sure your product is clearly labelled with the name of your organisation/event & date in the file name
  • Email us if you have problems uploading to Dropbox
  • We will then upload your event product to our YouTube site as soon as we can
Where will my online recording sit on the History Council site?
  1. After we receive an MP4 recording from a member organisation, we will upload that onto our History Week YouTube site, and create a link to your event in the Event Calendar OR an event page on our site
  2. We will send you the link to that YouTube recording for you to send out to your organisational members and friends, or put on your own website, if required
Can you Live Stream my event?
  1. We would prefer that you pre-recorded your event and sent us a completed product that we will put on our site.
  2. If you want it to “go live” on a certain date and you are prepared to manage all of the technical aspects of the live stream, then send us the link to the live stream and we will put it on our site.  We take no responsibility for your live stream quality.
Can you edit my event for me, or do any other post production?

The short answer to this question is “no”.  We are a very small team and are not resourced to do any post production on a recording.  If you would like to have that done, please source your own post production facility and send us the final product.